LV Project Coordinator (Linguistic Validation)
Hours
Freelance and flexible: work is assigned per project, with an hour allocation agreed from project scope before you start. Some overlap with North American or European business hours is needed for handoffs and check-ins, but much of the work can be done on your own schedule against agreed deadlines.
About Cethos
Cethos is a life-sciences language company specializing in linguistic validation, Clinical Outcome Assessments (COA/eCOA), cognitive debriefing, and clinician review. We help CROs, pharma, biotech, medical device companies, and eCOA platform vendors run submission-ready, ISPOR-aligned translation and validation programs across global clinical trials.
The Role
You'll keep the moving pieces of our multi-language linguistic validation projects moving. Working with our project managers, you'll coordinate freelancer follow-ups, trackers, schedules, and documentation across concurrent projects — the operational glue that keeps LV work on time and audit-ready. It's a detail-driven, process-driven role for someone who has seen how linguistic validation is supposed to run and notices immediately when it isn't.
What You'll Do
- Coordinate with freelance linguists across languages and time zones — sending materials, chasing deliveries, and flagging risks to the project manager early.
- Maintain project trackers, status reports, and meeting notes so every project has a clean, current paper trail.
- Keep LV documentation (translation certificates, reconciliation notes, cognitive debriefing summaries) complete, correctly named and versioned, and filed so projects stay audit-ready.
- Support scheduling and logistics across concurrent multi-language projects.
- Feed observations back into our process documents so recurring issues get fixed at the source.
What You Need
- Hands-on experience with linguistic validation, COA/PRO translation, or clinical-trial language services — as a coordinator or project manager.
- Familiarity with the LV process: forward/back translation, reconciliation, cognitive debriefing, and COA review.
- Exceptional organization and follow-through — trackers, follow-ups, and deadlines are how you think.
- Strong written English and clear, professional communication with freelancers and project managers.
- Comfort with trackers and checklists (Excel / Google Sheets), and disciplined file management.
- Reliable self-directed working habits in a fully remote, deadline-driven environment.
Nice to Have
- Familiarity with ISPOR good-practice guidelines for translation and cultural adaptation.
- Experience with CAT or QA tools (Trados, MemoQ, Phrase, Xbench, Verifika).
- Additional working languages.
How You're Paid
This is an hourly freelance engagement with a simple, transparent structure: each assignment comes with an hour allocation agreed from its scope before you start, so efficient work is never penalized. You set your expected hourly rate in the application, and we confirm the rate together before the first assignment.
Selection Process
We review applications on CV and experience — there is no unpaid test. Shortlisted candidates complete a short paid working exercise on a real-style project scenario so both sides can see the fit, followed by a brief call. Successful candidates are onboarded to our vendor portal, where assignments, files, and invoicing are managed.